Various factors, including workplace design, significantly impact employee productivity and well-being. Multiple studies have shown that a well-designed work environment strongly correlates with heightened performance among employees. 

Workspace design affects employee performance and well-being and can have profound psychological implications on mental health, thereby reducing turnover rates.

Having a fundamental grasp of this information is beneficial for property owners, CEOs, corporate managers, and anyone involved in the decision-making process for workspace design. 

Though interior design may seem superficial on the surface because it deals with aesthetics, implementing environmental changes to the workplace can profoundly impact performance and overall company productivity. 

The Connection Between Workspace Design and Employee Performance

The design of a workspace heavily influences employee behavior, work habits, and performance. Research shows that properly designed work environments foster greater productivity. For example, Google saw a 37% increase in employee satisfaction and effectiveness from their innovative workplace designs. The COVID-19 pandemic further emphasized the importance of workspace design, as remote work productivity varied based on home office setups.

In addition to productivity, workspace design also plays a significant role in employee well-being and creativity. Pixar and Airbnb have invested heavily in creating unique and inspiring office environments that encourage collaboration and spark creativity. These companies understand that a visually appealing and stimulating workspace can boost employee morale and generate fresh ideas.

The Psychological Impact

A well-designed workspace has the potential to create a positive and supportive atmosphere that positively impacts employees' mental and emotional well-being. Lighting plays a crucial role in setting the mood and energy levels. Natural light has been shown to enhance mood, increase alertness, and improve overall satisfaction. 

Companies like Apple have prioritized natural lighting in their office designs, incorporating large windows and skylights to maximize the amount of daylight that employees are exposed to. Similarly, the strategic use of artificial lighting, such as warm and soft lighting in relaxation areas or bright and focused lighting in task-oriented spaces, can contribute to a sense of comfort and motivation.

Color schemes also play a significant role in influencing psychological states. Different colors evoke different emotions and can profoundly impact mood and productivity. Blue is often associated with calmness and focus, making it suitable for areas requiring concentration, such as individual workstations. 

On the other hand, green is linked to a sense of tranquility and can be beneficial in spaces intended for relaxation or brainstorming. Etsy and Airbnb have utilized color scheme strategies in their offices to improve the mental well-being of their staff. 

Workspace layout can also contribute to psychological influence. Cluttered and disorganized environments can lead to feelings of stress and overwhelm, making it challenging for employees to focus and stay motivated. By implementing effective storage solutions and minimizing visual distractions, employers can create a clean and organized workspace that promotes a sense of calm and clarity. 

Biophilic Design

Biophilic design recognizes the inherent human connection to nature and seeks to integrate the natural world into the built environment. Natural textures, such as wood and stone, can be used in the design of furniture, flooring, and wall coverings, creating a sense of warmth and authenticity. Water features, such as indoor fountains or aquariums, add visual interest and contribute to a soothing and calming atmosphere.

Views of nature play a significant role in biophilic design. Access to outdoor spaces, whether a garden, rooftop terrace, or balcony, can allow employees to relax and recharge their batteries. Research has shown that exposure to natural elements and views of green spaces can improve cognitive functioning, creativity, and overall well-being. Google's headquarters in Mountain View, California, is well-known for incorporating nature, featuring outdoor work areas, landscaped gardens, and even an on-site organic garden for employees to enjoy.

The positive effects of biophilic design extend beyond individual employees' performance; they also contribute to a more sustainable and environmentally conscious workplace. This design approach aligns with the growing awareness of the importance of sustainability and our responsibility to preserve and protect the natural world.

 Ergonomic Workstations and Employee Performance

Ergonomic design involves creating an environment that promotes proper posture and minimizes physical strain. Adjustable chairs, desks, and monitor stands are essential for an ergonomic workspace. Allowing employees to customize their workstations to their individual needs can help prevent musculoskeletal disorders and discomfort associated with prolonged sitting or poor posture.

In addition to providing adjustable furniture, organizations can further enhance ergonomic design by implementing supportive tools and accessories. Ergonomic keyboards and mice, wrist rests, and monitor arms are ergonomic accessories that can improve comfort and reduce the risk of repetitive strain injuries.

 These minor adjustments can have a significant impact, and companies like Microsoft have recognized the importance of ergonomic design and have developed their products, such as the Surface Ergonomic Keyboard, to support healthy and comfortable work habits.

Apple's Cupertino campus has incorporated sit-stand desks and chairs specifically designed for optimal ergonomics. This approach empowers employees to switch between sitting and standing positions, promoting movement and reducing the adverse effects of prolonged sitting. 

The Key Elements of a Successful Workspace Design

Designing a productive and healthy workspace requires a holistic approach that caters to the diverse needs of employees, promotes collaboration, and supports individual focus.

Flexibility and Adaptability

To create a successful workspace design, prioritize flexibility and adaptability. This allows employees to choose how and where they work, promoting autonomy and satisfaction. Consider offering a range of workstations, such as private offices, communal work tables, and designated quiet areas. This allows individuals to select the environment that best suits their task at hand. 

Steelcase's Michigan headquarters is an excellent example of a flexible workspace. It features a variety of workspaces, including open collaboration areas and secluded pods, along with adaptable furnishings that can be easily reconfigured to meet changing needs. By offering a diverse range of options, employees can customize their environment to optimize their productivity and comfort.

Acoustic Comfort

Managing noise effectively is crucial for maintaining employee focus and promoting relaxation. A suitable workspace should incorporate elements that address acoustic comforts, such as sound-absorbing materials, strategic room layouts, and the provision of quiet zones. Microsoft's office in Redmond, Washington, is recognized for its innovative approach to acoustic design. They employ sound masking technology, which uses subtle background noise to reduce the impact of surrounding sounds and create a more peaceful and productive environment.

Biophilic Elements

Integrating biophilic elements into the workspace can have a significant positive impact on employee well-being and productivity. Incorporate natural elements like plants, natural materials, and views of nature to create a connection with the outdoors. Biophilic design has been shown to reduce stress, enhance mood, and improve cognitive performance. Amazon's headquarters in Seattle, known as The Spheres, exemplifies this approach with its extensive indoor gardens and abundant natural light. 

Coworking Space Layouts can Offer Inspiration

The business model of a coworking space center relies heavily on the ideas behind workspace design and mental well-being. In fact, it's at the crux of the product they sell, which essentially is a space that promotes optimal focus, productivity, and mental well-being. How do they do this?

Coworking spaces often prioritize an open layout with communal areas, vibrant decor, and comfortable furniture to foster a sense of inspiration and creativity. Let's take a look at the following example:

A recent player in the coworking scene, Onboard Coworking which opened its doors post-pandemic, has effectively implemented a well-designed space that caters to different work styles, personalities and needs by offering private and communal areas, including an outdoor area. 

By curating a dynamic and engaging atmosphere, coworking spaces aim to encourage interaction, networking, and the exchange of ideas from their customers. After all, the design layout of a coworking space heavily impacts its profit margins.

Conclusion

A well-designed workspace has a significant impact on employee productivity and well-being. To achieve this, employers must include biophilic designs, ergonomic workstations, remote work, hybrid environments, relevant technology, inclusivity and accessibility, and a balance between collaboration and individual focus. Employee involvement in the design process and actionable recommendations are crucial for a healthy and productive work environment that fosters collaboration and encourages focus. A company searching to improve its design dynamic can look to coworking spaces as a model example.